Onboarding a new employee

When an employee starts a new job, they may now have the option to complete some of their employee commencement forms online. This will streamline the onboarding process for employees, employers and their intermediaries.

The online forms available are:

  • Tax file number declaration
  • Superannuation (super) standard choice
  • Withholding declaration
  • Medicare levy variation declaration.

Information is pre-filled into the online forms, reducing the likelihood of:

  • incorrect information being provided to an employer
  • errors, such as an employee having the incorrect amount of tax withheld.

The employer benefits as they are not required to send the form to us.

Employers can offer these online forms to their employees in several ways – discussed below. They can also continue to use their current process – such as offering paper forms or employee self-service channels.

Employee access directly via myGov

Employees can now access and complete pre-filled commencement forms through ATO Online via myGov.

The forms are accessed by either:

  • My profile > Employment
  • ‘New employment’ on the home screen.

Employees should talk to their employer before they use these forms.

To complete the forms, employees need to know the:

  • employer’s ABN
  • employment type (for example, full time, part time, casual)
  • employer’s default super fund details
    • name
    • unique superannuation identifier (USI)
    • ABN.

Some of this information will be pre-fill in the form, making it quicker to complete and improving the accuracy of the information submitted.

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